Author: JD

Ok so in Part 1 I said I wasn’t going to use the email function so removed it from the code I used from http://www.niepes.com/web/how-to-create-a-custom-order-status-in-woocommerce/

Clearly I need to think ahead a bit more. Over the last few weeks I’ve had a ton of sales, and I’m preparing everything to be ready to send them out as soon as I receive them from the supplier. Unfortunately our supplier contact me and advised there’s a few days delay on one product and about 10 days delay on another.

So I now need to mass mail people telling them.

I did look at using elasticemail to mass mail, but there’s a whole thing in their templates gearing towards marketing mails and opt out information. This isn’t a marketing mail it’s part of the transaction, I could live with giving it some opt out links. but what I really need is to be able to mail merge the order information into the mail.

So I quickly gave up on using elastcmail’s campaign function. I still use them as my mail relay and they’ve been very good, and support has been top notch for the few questions I’ve had.

Anyway, I thought back to the code for adding bulk actions and remembered there was an email function. So I checked out the code again, and yep it should be able to do what I need.

I decided to do things a little differently though.

First I create 2 new order status using JetPack (you can code this but it’s easier to just type and submit in jetpack) :
stock-emailed
stock-email-fail

I’m going to be bulk assigning every order I want emailed to stock-email, anything that fails (wp-mail does fail) will go to stock-email-fail. This is the bit that wasn’t in the orginal code.

I also want to pass the orderid and name into the mail function. I could just have the mail function go get them, but it already queries the email address in the change_order_status function so I may as well keep it there.

Here’s my new Code.

//added for woocommerce bulk actions.
add_action('admin_footer-edit.php', 'custom_bulk_admin_footer');
function custom_bulk_admin_footer() {
 global $post_type;
 if($post_type == 'shop_order') {
 ?>
 <script type="text/javascript">
 jQuery(document).ready(function() {
 //printing status
 jQuery('<option>').val('printing').text('<?php _e('Mark as Printing')?>').appendTo("select[name='action']");
 jQuery('<option>').val('printing').text('<?php _e('Mark as Printing')?>').appendTo("select[name='action2']");

 //stock status
 jQuery('<option>').val('stock').text('<?php _e('Mark as Awaiting Stock')?>').appendTo("select[name='action']");
 jQuery('<option>').val('stock').text('<?php _e('Mark as Awaiting Stock')?>').appendTo("select[name='action2']");

 //stock status
 jQuery('<option>').val('stock-emailed').text('<?php _e('Mark as Awaiting Stock Emailed')?>').appendTo("select[name='action']");
 jQuery('<option>').val('stock-emailed').text('<?php _e('Mark as Awaiting Stock Emailed')?>').appendTo("select[name='action2']");
 });
 </script>
 <?php
 }
}

add_action('load-edit.php', 'custom_bulk_action');
function custom_bulk_action() {
 global $typenow;
 $post_type = $typenow;

 if($post_type == 'shop_order') {
 $wp_list_table = _get_list_table('WP_Posts_List_Table');
 $action = $wp_list_table->current_action();
 $allowed_actions = array("stock","printing","stock-emailed");
 if(!in_array($action, $allowed_actions)) return;

 if(isset($_REQUEST['post'])) {
 $orderids = array_map('intval', $_REQUEST['post']);
 }

 switch($action) {
 case "printing":
 foreach( $orderids as $orderis ) {
 change_order_status($orderid, $action);
 }
 case "stock":
 foreach( $orderids as $orderid ) {
 change_order_status($orderid, $action);
 }
 case "stock-emailed":
 foreach( $orderids as $orderid ) {
 set_time_limit(0);
 change_order_status($orderid, $action);
 }
 break;
 default: return;
 }

 $sendback = admin_url( "edit.php?post_type=$post_type&success=1" );
 wp_redirect($sendback);
 exit();
 }
}

function change_order_status($orderid, $action) {
 $order = new WC_Order($orderid);
 if(($action=='printing') && ($order->status!='printing')) {
 $order->update_status('printing', '');
 }
 if(($action=='stock') && ($order->status!='stock')) {
 $order->update_status('stock', '');
 }
 if(($action=='stock-emailed') && ($order->status!='stock-emailed')) {
 $email = get_post_meta( $orderid, '_billing_email' )[0];
 $name = get_post_meta( $orderid, '_billing_first_name')[0];
 $name = ucwords($name);
 if (send_this($email,$orderid,$name)) {
 $order->update_status('stock-emailed', '');
 } else {
 $order->update_status('stock-email-fail', '');
 }
 }
}

add_action('admin_notices', 'custom_bulk_admin_notices');
function custom_bulk_admin_notices() {
 global $post_type, $pagenow;
 if( $post_type == 'shop_order' && isset($_GET['success']) ) {
 echo '<div class="updated"><p>The orders have been successfully update!</p></div>';
 }
}

function send_this($email,$orderid,$name) {

 $headers = 'From: Shop <[email protected]>' . "\r\n";
 $headers .= "MIME-Version: 1.0\r\n";
 $headers .= "Content-Type: text/html; charset=ISO-8859-1\r\n";

 $subject = 'Order Update';

 $message = '

<html>
 <head>
 <meta http-equiv="Content-Type" content="text/html; charset=UTF-8">
 <title>
 Order Update: #' . $orderid . '
 </title>
 </head>
 <body leftmargin="0" marginwidth="0" topmargin="0" marginheight="0" offset="0">
 <div style=" background-color: #f5f5f5; width:100%; -webkit-text-size-adjust:none !important; margin:0; padding: 70px 0 70px 0;">
 <table border="0" cellpadding="0" cellspacing="0" height="100%" width="100%">
 <tbody>
 <tr>
 <td align="center" valign="top">
 <div id="template_header_image">
 </div>
 <table border="0" cellpadding="0" cellspacing="0" max-width="600" id="template_container" style=" box-shadow:0 0 0 3px rgba(0,0,0,0.025) !impo$
 <tbody>
 <tr>
 <td align="center" valign="top">
 <!-- Header -->
 <table border="0" cellpadding="0" cellspacing="0" width="100%" id="template_header" style=" background-color: #557da1; color: #ffffff;$
 <tbody>
 <tr>
 <td>
 <h1 style=" color: #ffffff; margin:0; padding: 28px 24px; text-shadow: 0 1px 0 #7797b4; display:block; font-family:Arial; font$
 Order: #' . $orderid . ' Update
 </h1>
 </td>
 </tr>
 </tbody>
 </table>
 <!-- End Header -->
 </td>
 </tr>
 <tr>
 <td align="center" valign="top">
 <!-- Body -->
 <table border="0" cellpadding="0" cellspacing="0" width="600" id="template_body">
 <tbody>
 <tr>
 <td valign="top" style=" background-color: #fdfdfd; border-radius:6px !important;">
 <!-- Content -->
 <table border="0" cellpadding="20" cellspacing="0" width="100%">
 <tbody>
 <tr>
 <td valign="top">
 <div style=" color: #737373; font-family:Arial; font-size:14px; line-height:150%; text-align:left;">
 <p>
 Hi ' . $name . ',
 <br>
 <br>
 Thank you 

';

 return wp_mail( $email, $subject, $message, $headers );
}

I haven’t include the full email above, just a snip so you can see where I put the orderid and name. The actual template I’ve used is one off woocommerce itself to keep the look of the emails the same as an order progress.

To get the mails flowing just select a bunch of orders and bulk change them to ‘Mark as Awaiting Stock Emailed’. This happily looped through 250 at a time on my system. After doing over 3,000 I only had 14 moved automatically to the failed status, and rerunning them didn’t cause any problems.

The one issue I did run into was the name of the failed status, originally I had it set as stock-emailed-fail. But there’s a limit on the number of characters you can use and it came into the system as stock-emailed-fai. I managed to loose 3 orders in the first test batch, as they were now assigned a status that didn’t exist. So I had to find them in the database and set them to the proper status. If you keep your slugs short, you shouldn’t see this issue. but make sure you also type the exactly the same in the code as they appear in jetpack.

I take no responsibility for any lost orders as a result of using this code.

A few months back I added some new order statuses in WooCommerce, then changed the code to be able to use these from the bulk actions menu. I then added them into the dashboard so I could get a quick overview of what I needed to do each day.

This was just a quick (maybe not so quick) edit of the admin files. A while later I update WooCommerce and bang goes my edits (yes I can hear everyone shouting ‘should have made a child theme’). I did actually have a child theme running, but it was just a quick dirty way of getting it done at the time. I needed to concentrate on orders.

Anyway back to now, we’ve had a few thousand orders in a short space of time and once again I need my custom statuses from the bulk menu. This time I decided to do it right.

After searching and searching, I couldn’t find anyone saying how to add to the bulk menu, plenty of stuff about adding a status but you have to then edit each order to use it. Knowing I’ve done it before and didn’t take half the day doing so I kept searching. Eventually I found http://www.niepes.com/web/how-to-create-a-custom-order-status-in-woocommerce/ and this is exactly what I needed.

Well sort of. I didn’t want the email side of it and actually wanted to add a few customs (2 atm) . So I changed the code a little.

Find below the code I have now added to functions.php (note I already created the custom statuses of ‘printing’ and ‘stock’ using WooCommerce Jetpack.

//added for woocommerce bulk actions.
add_action('admin_footer-edit.php', 'custom_bulk_admin_footer');
function custom_bulk_admin_footer() {
 global $post_type;
 if($post_type == 'shop_order') {
 ?>
 <script type="text/javascript">
 jQuery(document).ready(function() {
 //printing status
 jQuery('<option>').val('printing').text('<?php _e('Mark as Printing')?>').appendTo("select[name='action']");
 jQuery('<option>').val('printing').text('<?php _e('Mark as Printing')?>').appendTo("select[name='action2']");

//stock status
 jQuery('<option>').val('stock').text('<?php _e('Mark as Awaiting Stock')?>').appendTo("select[name='action']");
 jQuery('<option>').val('stock').text('<?php _e('Mark as Awaiting Stock')?>').appendTo("select[name='action2']");
 });
 </script>
 <?php
 }
}

add_action('load-edit.php', 'custom_bulk_action');
function custom_bulk_action() {
 global $typenow;
 $post_type = $typenow;

if($post_type == 'shop_order') {
 $wp_list_table = _get_list_table('WP_Posts_List_Table');
 $action = $wp_list_table->current_action();
 $allowed_actions = array("stock","printing");
 if(!in_array($action, $allowed_actions)) return;

if(isset($_REQUEST['post'])) {
 $orderids = array_map('intval', $_REQUEST['post']);
 }

switch($action) {
 case "printing":
 foreach( $orderids as $orderis ) {
 change_order_status($orderid, $action);
 }
 case "stock":
 foreach( $orderids as $orderid ) {
 change_order_status($orderid, $action);
 }
 break;
 default: return;
 }

$sendback = admin_url( "edit.php?post_type=$post_type&success=1" );
 wp_redirect($sendback);
 exit();
 }
}

function change_order_status($orderid, $action) {
 $order = new WC_Order($orderid);
 if(($action=='printing') && ($order->status!='printing')) {
 $order->update_status('printing', '');
 }
 if(($action=='stock') && ($order->status!='stock')) {
 $order->update_status('stock', '');
 }
}

add_action('admin_notices', 'custom_bulk_admin_notices');
function custom_bulk_admin_notices() {
 global $post_type, $pagenow;
 if( $post_type == 'shop_order' && isset($_GET['success']) ) {
 echo '<div class="updated"><p>The orders have been successfully update!</p></div>';
 }
}

Checkout Part 2